Three different purchase-to-pay workflows created a complex situation not easily managed or automated by an ERP system.
GO-Spend makes it simple to set up and manage different workflows. The various processes are now faster and easier to manage, regardless of the operating division or department. GO-Spend integrates seamless with our SAP system.
Gain control over enterprise expenses with GO-Spend. The purchase-to-pay application for finance and purchase professionals.
- All departments now use the same software, but keep their own unique workflows.
- GO-Spend simplified and automated the complex initial situation, giving clear visibility of purchases and invoices at every stage.
- GO-Spend controls spend by verifying purchase orders.
- Even occasional users find the software easy to use.
Reference case Thyssenkrupp Veerhaven
ThyssenKrupp Veerhaven, a member of the German ThyssenKrupp conglomerate since 1967, is one of the most modern and prominent push towing companies on the Rhine. ThyssenKrupp Veerhaven also acts as a seaport forwarder for Amsterdam, Rotterdam and Antwerp.
Push towing on the Rhine supplies the German steel industry in North Rhine Westphalia. The executives behind the well-oiled organization of ThyssenKrupp Veerhaven value efficiency and respect for the environment in their operations. They wanted the same in their administrative processing. Roel Schellekens, head of finance at ThyssenKrupp, puts it this way: “To reduce our use of paper and get the maximum grip on our various procurement workflows, we decided to team up with WorkFlowWise.”
Three divisions, three ways of working
“We have three operating divisions: The Captain’s Room, the Nautical Technical Services and the Department of Rhine Transport. Each department operates in its own way. We therefore have to deal with three different purchasing and invoice flows. All in all a complex situation.” says Schellekens.
“Since we started working with GO-Spend in 2008, we’ve been completely satisfied. The flexible solution that supports our different ways of working and the proven integration with SAP were decisive for us,” he explains.
“Our Nautical Technical Services – responsible for the overall maintenance of the fleet – now creates purchase orders in GO-Spend. The application also records goods received and verifies them against invoices received.”
The Captain’s Room arranges various services for ships in the harbor. Buying these services from all sorts of vendors requires sophisticated administration.
“In SAP we record sales and in GO-Spend we arrange the purchase flow. Because the purchase is the lead for invoicing our customers, we use the purchasing data in GO-Spend to send sales invoices from SAP.”
The third invoice flow covers the Department of Rhine Transport, responsible for the coordination of the fleet. These invoices are not based on a purchase order or receipting. GOSpend scans and then digitally transmits them for approval to the relevant managers.
"All in all, we can definitely say that the tools WorkFlowWise provided us with a very user-friendly application. Even for employees who don’t use it daily,” concludes Schellekens.