Quickly navigate Spend Management feature:

Rely on WorkFlowWise Spend Management to manage your contract workflow. Controlling the processes and complying with the procedures have never been easier.

Register a contract
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Register and approve contracts

Record all the key data about your contracts. Elements include contract description, type, manager, vendor, amount, start and end dates, and notification date for renewal.

Ensure contract approval before conclusion and signature: You can set up Spend Management to forward contracts after registration directly to the right person for approval. This avoids signing contracts that are not ready or not intended for signature.

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Receive notification of contract renewal and review

When you register a contract, you enter a signaling date. On this date, the contract manager receives an email notice and a task in the worklist to decide whether to extend, renegotiate, or terminate the contract. Spend Management can even generate letters to extend or terminate contracts.

In addition to reminders of contracts that are ending, you can enter notices of contracts due for a systematic review. Spend Management will send a request to a contract or budget owner to review the contract before deciding whether to extend, renegotiate, or terminate it.

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Use contracts to order from and book recurring invoices

You can integrate framework agreements for procurement options to place orders in Spend Management. This helps you to control which suppliers your team members use. You can also avoid unfavorable purchase conditions and purchases outside established contracts.

Book recurring invoices to contract

Your administrators no longer need to code recurring invoices manually. Instead, Spend Management inserts the coding and payment conditions from the contract. The application will also match a recurring invoice to the periodic amount and the contractual agreement so it no longer requires manual approval. In addition, you can easily see how many invoices have been booked on that particular contract.

Highlighted contract management features

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Notifications on renewal

Your contract owners receive on-time notice that contracts are due for review and possible renewal.

Contract letters

The application can even produce letters to renew or terminate contracts.

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Link purchase and contract

You can link a purchase order to a contract and define the conditions to apply when creating a purchase order.

Conditions of the contract

Spend Management applies the conditions to the order. Buyers purchase from preferred suppliers. Spending on the contract is always clearly visible.

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Matching invoice and contract

Spend Management matches an invoice with the corresponding contract and contract term.

Automated approval

With an approved contract, an invoice that matches the contract terms does not require manual review and approval.

Over 200 organizations use WorkFlowWise Spend Management to automate their procure-to-pay process.

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Select features you're interested in

    Spend Management modules

    Get full control of company expenses with the complete procure-to-pay application for finance and purchasing departments.

    Use all modules or only the ones you need.

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    WorkFlowWise Spend Management - Invoice Processing

    Invoice Processing

    Save time and increase accuracy with automation of tasks. Automatically match invoices with deliveries, purchase orders, and contracts.

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    Contract management

    Automate and control your business functions like contract registration, approval, renewal, and more. Gain a central overview of all your business commitments.

    WorkFlowWise Spend Management - Purchase Management

    Purchase Management

    Get instant insight and tight control of the budget. Track available funds and make informed decisions on every order, contract and invoice reviewed for approval.

    WorkFlowWise Spend Management - Expense Management

    Expense Management

    Simplify claims approval and management. Approved expense claim reports are automatically exported to the financial system for reimbursement to the employee.

    WorkFlowWise Spend Management - Workflow Automation

    Workflow Automation

    Turn back office burdens into effective business processes with cloud-based workflow solution.

    Integrate with your systems

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