Record all the key data about your contracts. Elements include contract description, type, manager, vendor, amount, start and end dates, and notification date for renewal.
Ensure contract approval before conclusion and signature: You can set up GO-Spend to forward contracts after registration directly to the right person for approval. This avoids signing contracts that are not ready or not intended for signature.
When you register a contract, you enter a signaling date. On this date, the contract manager receives an email notice and a task in the work list to decide whether to extend, renegotiate or terminate the contract. GO-Spend can even generate letters to extend or terminate contracts.
In addition to reminders of contracts that are ending, you can enter notices of contracts due for systematic review. GO-Spend will send a request to a contract or budget owner to review the contract before deciding whether to extend, renegotiate or terminate it.
You can integrate framework agreements for procurement options to place orders in GO-Spend. This helps you control which suppliers your team members use. You can also avoid unfavorable purchase conditions and purchases outside established contracts.
Your administrators no longer need to code recurring invoices manually. Instead, GO-Spend inserts the coding and payment conditions from the contract. GO-Spend will also match a recurring invoice to the periodic amount and the contractual agreement so it no longer requires manual approval. In addition, you can easily see how many invoices have been booked on that particular contract.
Your contract owners receive on-time notice that contracts are due for review and possible renewal.
The application can even produce letters to renew or terminate contracts.
You can link a purchase order to a contract and define the conditions to apply when creating a purchase order.
GO-Spend applies the conditions to the order. Buyers purchase from preferred suppliers. Spending on the contract is always clearly visible.
GO-Spend matches an invoice with the corresponding contract and contract term.
With an approved contract, an invoice that matches the contract terms does not require manual review and approval.
GO-Spend is the complete procure-to-pay application for financial and purchasing departments.
Use all features or choose only the features you need.
Get instant insight and tight control of your budget. Track available funds and make informed decisions on every order, contract and invoice reviewed for approval.
Automate and control your business functions like contract registration, approval, renewal, and more. Gain a central overview of all your business commitments.
Structure your procurement workflow and secure it with controls for every purchase. Automate creation, approval and release of purchase orders. Pay your suppliers. Gain insight from spend reports.
Save time and increase accuracy with automation of your tasks like receiving, posting, and routing invoices for approval.
Ensure invoice entry with minimal human intervention. Automatically match your invoices with corresponding deliveries, purchase orders, and contracts. Send any mismatches to owners of POs for review and correction.