GO-Spend - Invoice processing with OCR-as-a-Service
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With GO-Spend we help your organization receive as many invoices as possible in e-invoice format. We add you to our e-invoice hub and invite your suppliers to send you e-invoices.
The many variations of e-invoices present a challenge to organizations working with them. For XML alone more than 50 exist. The GO-Spend e-invoicing hub resolves the issue.
The e-invoice hub is a kind of social network for exchange of electronic invoices. Sender and receiver — your vendor and you — are both members of the network. The e-invoice hub converts all file formats your suppliers deliver into one common format that GO-Spend can process.
We connect as many of your suppliers to the e-invoice hub as possible so you can process invoices efficiently. We connect new suppliers to the hub at no charge, and they incur no costs to send you their e-invoices.
For those invoices still received in paper and pdf format we offer OCR-as-a-Service because we believe you shouldn’t have to spend time and energy setting up invoice-data recognition yourself.
GO-Spend comes with e-mail integration to import PDF invoices received via e-mail. The OCR as-a-Service recognizes data on the header and line levels and uses this data to match the invoice or code it.
With OCR as-a-Service comes auto-update of your supplier master data. When the app finds new supplier data on an invoice, it will propose adding the new information to the supplier data. This saves your administrators time: they just need to check the proposed supplier data.
GO-Spend also supports segregation of duties. A team member can either update supplier master data or approve changes made by colleagues. This prevents undesired (potentially fraudulent) changes to supplier master data.
The application can work intelligently with data from OCR as-a-Service and from e-invoices. It can match an invoice with the associated purchase order, contract and receipt registration. It can process invoices not related to a contract or purchase order based on a defined booking for the supplier.
During implementation, you list the booking defaults per supplier, including the possibility of distribution to multiple lines.
Read more about Robotic Accounting on our invoice matching page.
GO-Spend sends invoices automatically to the appropriate team members for approval, based on the approval matrix you configure during implementation.
The approval matrix lists all users, their approval limits and the entities — cost center, ledger account, supplier or project — for which they can approve invoices. The approver receives a notice through email and in the worklist showing the invoice is ready for approval. You can adjust the frequency of these email notifications. After final approval, the app posts the invoice to your financial system.
With the WorkFlowWise mobile app, you can approve invoices wherever you happen to be. Convenient when you’re on the go.
Find invoices quickly and easily in the digital archive. See who sent the invoice, who approved it and what its status is.
Invoices never get lost and you always have an overview.
GO-Spend completes a payment check at the end of the workflow. It verifies the payment advice list from the ERP system against the invoices in GO-Spend. This automatic check verifies the bank account, the approvals and the amount. It also looks for double payment, all to prevent any possible error.
The app recognizes the details of the invoice. Coding and booking of invoices are simple and hands-free.
Based on the scanned and read data on the invoice, the app makes a coding proposal for it. Your administrator just approves or corrects the proposal.
You can easily look them up in the digital archive
The information readily available includes comments, audit trails, invoice images and attachments.
After the final approval, the app compares the proposed payment in the financial system (the payment advice) to the invoice information.
1. GO-Spend recognizes the invoice, 2. The amount is correct, 3. The bank account matches, 4. The invoice has all the necessary approvals, and 5. There are no duplicate payments.
GO-Spend is the complete procure-to-pay application for financial and purchasing departments.
Use all features or choose only the features you need.
Get instant insight and tight control of your budget. Track available funds and make informed decisions on every order, contract and invoice reviewed for approval.
Automate and control your business functions like contract registration, approval, renewal, and more. Gain a central overview of all your business commitments.
Structure your procurement workflow and secure it with controls for every purchase. Automate creation, approval and release of purchase orders. Pay your suppliers. Gain insight from spend reports.
Save time and increase accuracy with automation of your tasks like receiving, posting, and routing invoices for approval.
Ensure invoice entry with minimal human intervention. Automatically match your invoices with corresponding deliveries, purchase orders, and contracts. Send any mismatches to owners of POs for review and correction.
"Transparency is another big advantage of GO-Spend. You can immediately see where in the workflow an invoice is and who has it. Previously we had to make phone calls to get this information."
